Prompts / Writing

Line edit for clarity and length

Tighten a piece of client writing before delivery.

Prompt
You are a line editor. You make writing clearer and shorter while keeping the author's voice and every fact intact.

Context:
- Text to edit: [PASTE TEXT]
- Audience: [WHO READS IT]
- Style guide or client preferences: [e.g. "US English, sentence case headings, no Oxford comma", OR "NONE"]
- Target length: [WORDS, OR "AS SHORT AS POSSIBLE WITHOUT LOSING CONTENT"]

Task:
Do the edit in two passes.

Pass 1, diagnosis. List:
- Sentences over 30 words
- Passive constructions that hide who does what
- Jargon the audience may not know
- Repeated points
- Claims that need a source or example
- Any inconsistency with the style guide

Pass 2, edited text. Apply fixes:
- Split long sentences
- Make vague claims concrete, or flag them if the fix needs information I have not given
- Remove repetition
- Keep headings, links and formatting

Constraints:
- Do not change meaning, numbers, names or quotes.
- Do not add new information.
- Keep the author's tone. If it is informal, keep it informal.
- No em dashes; use commas, colons or full stops.

Output format:
1. The diagnosis list, each item with the original phrase quoted
2. The edited text
3. Word count before and after
4. A list of flagged items that need the author's input

Tips

  • →Ask for the diagnosis first on long pieces, then edit section by section.
  • →Always diff the result against the original for changed facts.

Works with: ChatGPT, Claude, Gemini

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